A Reward For Keeping People Safe From Data Threat
In this world driven by the access of information at our fingertips, consumers have the privilege of getting almost all the data, about us, for us, and by us, anytime and anywhere they want. With small business booming through information technology, it can almost seem as if were impervious to cons. As our target markets continue to grow, how can our businesses be as safe as they are competitive in this information-driven market.
Information and data is the center of all business in this day and age and with this, it has introduced information ransoming across industries. In 2017, the world was introduced to the “WannaCry” ransomware which targeted the National Health Service in the UK, being able to ransom off a whopping fifty thousand US dollars’ worth of bitcoin and one hundred million US dollars, while infecting almost two hundred thousand machines in the process. Last year, the online world was again struck by a ransomware virus named “GrandCrab” ransoming data ranging from two thousand US dollar and up and just recently in March 2019 releasing an update for the virus, as anti-virus and decryption software are doing their best to keep up with the ransomware, running away with sums north of one hundred and fifty US dollars. Close from home, Last April 2019, we witnessed the ransoming of data at Hopkins International.
Kaspersky, a leading antivirus maker, one in four healthcare organizations were successfully targeted by ransomware in 2018 alone. Albeit this is a big jump from the Solutionary Security Engineering Research Team (SSERT) report in 2016, that found 88% of all ransomware attacks targeted the healthcare industry.
According to the HPIAA Privacy Rule, healthcare providers should limit the use and disclosure of sensitive protected health information (PHI). Safekeeping records for both for billing and administrative purposes, while at the same time ensuring the availability of the information for the patient and customers. And violations, both knowingly and otherwise range from 100 to 1.5 million US dollars, which your business would surely rather keep than pay, of course. On top of keeping operational competitiveness, you would also surely rather keep, high customer satisfaction, through high customer integrity.
Customer integrity will always dictate how your organization moves forward, and how you treat your information on them reflects on how you treat them per se. Seeing this, what important processes should you consider these integral steps in treating your data:
Data, be it from hard copies and/or direct input from point of collection computer, tablets, or phones should always be by both organization and client. This information whether as menial as a Mr. or Ms., should always be treated diligently to prevent wasting of time and cost with operations, avoiding do over in the process.
During data input clients as well as organizations often oversee the input of data, both in a good way and in a bad way. First, while overseeing data we ensure the truth and correctness of collected data and second, you may also, due to the bulk of data being handled, oversee that some data may have duplicated in the system.
Whether vial honest or deliberate omission or duplication, data should pass by an internal or external audit, ensuring the correctne4ss of information. Focusing on the date which is vital to the organization and very private for the client, you should ensure corresponding safety measure in handling data.
With the availability of numerous measures to encrypt and secure data, it falls upon the organization to choose from the variety of means to protect their consumer’s data. It may be a firewall to protect your network, to an encrypted server, or a simple password protected vault.
The generation of the security measure should always be of utmost importance, yet should still be appropriate for the client and the organization’s uses. As you might not need that overly costed encryption and maintenance service for your still growing non-profit, while at the same time simple firewalls might be too weak if you’re storing information that should be privy only to you and your client, such as payment methods and Social Security Numbers.
With your data already secured, what could be next if not creating a reliable, accessible and equally secure backup storage. It could range from remote access spaces such as a cloud network to a physical storage set up in your headquarters. Either way, it should and always be secure above anything else as numerous fail safes would be optimal in keeping this data very well kept.
With this, you could also keep a baking-up schedule either weekly, bimonthly, monthly, quarter or however the bulk of your data should be stored. Not withholding the validation and audit of data pre-validation, of course.
Ease of Access and Re-access
Now having ideally two servers, one for operations and another as aback up, you should now ensure that your operational data has a smooth flow, mainly on top of operations, to ensure transparency and availability, for the access of your clientele.
With your data now being available in the digital space. It is inevitable that the online transmission of data is needed whether for operations or transparency. Here you try to ensure that data is masked and seen only by the appropriate eyes as not all data should be readily available to anybody.
Moving forward, to compartmentalize appropriate and make appropriate data available to appropriate audiences is one of the safest ways to treat the transmission of your data.
We offer these basic steps to follow in the treatment of your data and ensuring data integrity and consequently customer confidence and integrity.
Although, to be honest, if you would need assistance for your growing organization, business, or non-profit, Streamline Technology Group is always available to help you with your Information Technology needs, be it third party auditing, back-up, storage, and information transmission. Feel free to partner with us, and we’ll surely be honored.