When a team member trips on one of your main computer cords, accidentally spills coffee all over their CPUs or downloaded ransomware unintentionally, it only goes down to one thing, DISASTER. Things like this are inevitable, normal and very possible in our everyday business process. The real question is, how confident are you that you can fix and recover everything fast, and resume your business’ transactions in just a snap of your fingers? The cloud is the answer to all of these problems. The safest and most reliable way to keep all our important data when all physical storage is down. There are two kinds of ways on how to keep your data in the cloud, the Cloud Storage and Cloud Backup. Others may think that we are talking about the same thing, but we’re not. They might be very popular in the field of backing up data, but there is a very fine line between these two.
What is Cloud Storage?
Cloud storage is simply stashing, maintaining, managing, and storing data on hardware in a remote physical location, which can be made available to users from any device via the internet and makes them accessible for later. It is where the digital data sent by Clients are stored by a hosting company in logical pools instead of storing it on Clients’ own hard drives. This also means that only saved files that were specifically chosen for retention were the only files that will be available at the cloud storage. Things like updates, new and transferred files, internet history, your latest sync, and other activities aren’t retained in the event of a crash.
What is Cloud Backup?
On the other hand, Cloud Backup serves the same purpose but with a twist, everything is being updated as it happens. Whatever it is, every click of your mouse, simple keyboard commands, updating of files, uploaded and downloaded media, device synced is updated and recorded. Meaning, when your worst nightmare happens, you will have no worries, for you will not lose anything from the moment a breach or error attacks your system and business.
A lot of terms are connected to both Cloud Backup and Cloud Storage. One of which is Cloud Computing. Cloud Computing is the practice of computing that relies on a shared resource network of remote servers hosted on the Internet to store, manage, and process data, rather than a local server or a personal device.
In a simpler term from PCMag, cloud computing means storing and accessing data and programs over the Internet instead of your computer’s hard drive. So basically, Cloud Computing is BOTH Cloud Backup and Cloud Storage. Now the next question is, Is Cloud Computing safe?
Pros and Cons of Cloud Computing
Technology can sometimes overwhelm us, especially for small business owners. Here are some important advantages and disadvantages of Cloud Computing that you should consider:
- Advanced Disaster Recovery
Making your business data available to the cloud can make disaster recovery. Disaster recovery is simply recovering data in case there is an event of a hardware compromise. It is definitely way easier and less expensive. Setting up your system to back up data automatically is also possible to ensure that you will be able to recover the most updated information you have in case of disasters.
- Collaboration and Flexibility of the Team is Increased
Moving to the cloud definitely increases opportunities for collaboration between employees. They can sync and work on documents or shared apps with ease, often simultaneously, receiving updates in real time. Additionally, cloud computing allows each team member to work from anywhere. The cloud centralizes your data, which means that you, your employees, and even your clients can access your company data from any location with Internet access.
- Environmentally Friendly
Cloud computing decreases a business’ carbon footprint by reducing energy consumption and carbon emissions by more than 30 percent. For small companies, the decreased energy usage can reach 90 percent—a huge money saver. It can also help a business project an environmentally sound image.
- Internet Connectivity
Running all or some of your business applications in the cloud is great, as long as you can maintain a consistent Internet connection. If anyone of your cloud-based service providers loses connectivity, or if your ISP experiences an outage, you’re out of business until that Internet connection returns. Even the best servers go down occasionally, so if you decide to use this method, it’s important to implement a backup plan.
- Ongoing Costs
While cloud computing is relatively inexpensive to start up, depending on your needs, an in-house solution may cost less in the long run. Buying an in-house server and installing a network system is definitely a large, up-front capital investment and you also need to consider ongoing IT maintenance costs.
With cloud computing, you pay the same amount each month to maintain not only your server but also all your data. The choice you make may depend on whether you have a lot of startup capital to invest in a private network. Be sure to compare all the costs for supporting both an in-house server and cloud-based server to see which option works best for your situation.
It boils down to whom do you trust with your business data? Not every business should place its data in the cloud. Companies with highly sensitive data—or that must meet stringent compliance regulations—may well need their own IT department to keep data secure. When you store data in the cloud, you’re trusting a third party to keep it safe.\
What to choose between Cloud Backup and Cloud Storage?
An article from Hartford Business’ Expert Corner says that using a cloud-based backup that automatically creates a copy of the information on your servers in the cloud can be an interim step while you continue to recoup the investment in your on-site servers.
Putting both inside a box, when you are running a business, it is more efficient and very wise to choose Cloud Backup. This will give you ease in accessing your data and at the same time making sure that you will have the most updated files out of the cloud, anytime, anywhere! Compromising your data just to save a few bucks by not having Cloud Backup is like putting your whole business one foot close to bankruptcy.
If you have a small IT department with a high tolerance of security with enough resources, you might not need to avail the service of a third-party provider. But if not, whatever your business might be, its size, the products or services you offer, the cloud may well offer you more security than you could provide on your own. If you want a reliable Cloud Backup service provider that you can trust and can help you with your backup requirements, contact Streamline Technology Group today.