Benefits of Backing Up Data And Common Reasons Why Some Lose It

Data is the lifeblood of every business. It is used to analyze the efficiency of current systems and as guidelines for future business-related decisions. This is why a lot of business have invested in data recovery methods, especially with the many benefits of backing up data.


Data backup is the process of keeping a version of your files in a separate platform. Depending on the type of backup service and amount of data, the entire process can take a few minutes to hours. This is why some business prefers to do it daily, while some others schedule it in specific days of the week.


But despite its glaring benefits and importance, only 50% of businesses have actually invested in proper data backup. The others who don’t simply don’t consider it as a necessity for their industry, while some others don’t have the means for it yet. No matter the reason, without a proper backup system, lost data is still lost.

Most common reasons why businesses lose data

It’s not uncommon to hear about companies losing millions worth of data. Reasons for this loss can be intentional or accidental. Here are three of the most common reasons why some businesses lose their data:

Deleting By Accident

You’ve probably heard about an incident where the data is stored in a single computer and then accidentally deleted without hope for retrieval. It’s an avoidable scenario but unfortunately still happens quite a lot in this highly digitized era.

A lot of companies no longer keep hard copies of files in their storage but don’t really invest in daily file backup systems. While this method can work fine, it can leave you vulnerable even to the most avoidable scenarios such as accidental deletion.


Data Theft

An unhappy former employee who has access to all the data decides to take everything with them — including your business’ data for the year. A lot of small and even large businesses have experienced data theft.


While lawsuits can be filed to get justice for this illegal act, it doesn’t immediately constitute data retrieval. If you don’t have a backup of the files and the perpetrator decides to delete them forever, then it’s really just gone.

Software malfunction

You’re using software for your business, and in the middle of using it, the software crashes. The worst part is, you didn’t save your work or the data wasn’t saved properly. Software malfunction is another common cause of loss of data in business.


It happens quite randomly, and so there’s really no way of foreseeing whether the software you’re using will eventually close down on you. But, working with IT experts, especially IT management companies, can reduce its occurrence. IT experts can provide the advantages of backup systems, and ensure that your devices are well-functioning to avoid malfunctions.

If you’re still not sold on the idea of backing up your files, a little more caution and a smarter might be needed. But if you’re already thinking of storing your data, you need to know more about the methods for data backup. So, if you’re going to back up your business’ data, what are your options?

Methods  and benefits of backing up data

Data can be now be stored in multiple ways, in various platforms. Here are some of the most common methods of storing data for businesses:

Hardware use

Some businesses tend to be selective in the types of data they back up. For smaller data, some businesses go to a more traditional route, by storing them in a network attached storage, USB sticks or external hard drive.


Hardware used is an effective method if you prefer to store your data in something that you can physically take possession of. However, one big advantage of this method is that it puts you at risk of losing your data if the hardware malfunctions or gets destroyed.


Cloud storage

One of the benefits of backup and recovery in this era of digitalization is that it can now be done in a cloud. Online cloud storage either through Software as a Service (SaaS) or cloud storage service is now available for businesses to store huge amounts of data.

Cloud storage can be useful for businesses that want a secure online platform to send all their data to. It is worth noting, however, that depending on the plan and subscription, cloud storage can be a bit costly.


Yes, you read that right. Some people still prefer to have all their data on paper. However, these printed data are usually the most important ones such as legal documents, receipts, and important correspondence among many others.


This method can actually be effective for some businesses, but like hardware, puts you at risk if the documents are destroyed. Plus, you can’t really back up all your data since it would take so much time, ink, and paper.


Data backup and recovery should be an integral part of every business development strategy. If your business generates a lot of data daily or even weekly, creating a backup for all these information should be one of your primary considerations. Creating a back up for your files is something that you can do alone.


But if you want thorough and efficient data storage for your business, enlisting the help of IT experts will the smarter choice. You can work with an IT management company to ensure that you get professional assistance on all your IT needs including the benefits of backing up data, strategic  IT planning and data recovery among many others.